This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Administrative & Coordination Virtual Assistant in Estonia.
This role supports a solo business owner managing multiple creative and public-facing initiatives, including book launches, retreats, certification programs, and speaking engagements. As an Administrative & Coordination Virtual Assistant, you will play a key role in keeping operations organized, communications flowing smoothly, and projects moving forward. You will act as a trusted liaison with external contacts while managing day-to-day administrative and coordination tasks. The environment is remote, collaborative, and purpose-driven, requiring a calm, detail-oriented professional who thrives in handling parallel projects. This position offers flexible hours and the opportunity to provide meaningful support across impactful initiatives. It is ideal for someone who values structure, communication, and supporting a growing creative business.
Accountabilities:
- Manage and respond to incoming emails with a professional, warm, and timely approach.
- Act as a liaison between the business owner and clients, collaborators, retreat attendees, and external partners.
- Track communications, conversations, and follow-ups to ensure nothing falls through the cracks.
- Support coordination for book launches, including communication with publishers and partners.
- Assist with planning and logistics for retreats, speaking engagements, and online programs.
- Conduct light research on venues, vendors, logistics, or partners as needed.
- Maintain organized records, contact lists, timelines, and project trackers across multiple initiatives.
- Provide general administrative support to allow the business owner to focus on writing, teaching, and speaking.
Requirements:
Previous experience in administrative support, executive assistance, or coordination roles.Strong written communication skills with a clear, warm, and professional tone.Ability to manage multiple projects independently while remaining calm and organized.High attention to detail, reliability, and consistent follow-through.Comfort representing a public-facing business and acting as a professional point of contact.Proficiency with email platforms and Google Workspace tools, including Docs, Sheets, Calendar, and Drive.Familiarity with basic task or project tracking tools.Experience supporting authors, coaches, speakers, or retreat-based businesses is a strong plus.Benefits:
Competitive contractor rates with weekly payments.Flexible schedule within standard weekday availability.Part-time workload of 10–20 hours per week.Opportunity to support meaningful, creative, and purpose-driven projects.Access to free training, upskilling opportunities, and ongoing support.Inclusion in a vibrant and collaborative remote professional community.Why Apply Through Jobgether?
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
