Head of Resources Management

Description

Under the overall supervision of the Head of Office (HoO) in Tallinn and under the functional supervision of the Senior Sub-Regional Resources Management Officer (SSRRMO) in the Sub-Regional Office (SRO) Brussels, the Department of Financial Management (DFM) at Headquarters (HQ) and the Administrative Centres in Manila (MAC) and Panama (PAC), the Head of Resources Management will be responsible and accountable for supervising and managing the budgetary, financial, human resources and administrative functions of the Country office and providing support in these areas to staff. 

Responsibilities

1. Assist with the monitoring and oversight of the financial management for all activities in the Country Office, including the review of financial expenditure and accountability. 
2.  Support the management of the treasury by forecasting cash flows according to CO activities and its Sub-Offices. Support the monitoring and control of funds disbursed; validate that funding is received and disbursed in accordance with donor agreements. 
3. Contribute to the prepare relevant financial reviews of projects by overseeing the budget control process and analyse variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit. 
4. Assist with the annual budget preparation for the Country Office by facilitating the monitoring of budget control and analyse variances between budget and actual expenditures. Support the preparation of budgets for new projects and programmes.
5. Support the strengthening of and maintenance of appropriate internal controls to safeguard the Organization's assets, cash and prevent fraud.
6. Contribute to the review payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM's projectization criteria.
7. Assist with the drafting of project and donor financial reports in accordance with IOM regulations and established procedures. 
8. Participate in reviews of existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
9. Assist in managing the Human Resources function and make recommendations on recruitment and personnel administration of staff in the Country Office. Correctly apply Human Resources (HR) policies, rules and regulations.
10. Oversee procurement and logistics services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Office.
11. Perform other duties as may be assigned. 

Qualifications
Education

• Master's degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution; or,
• University degree in the above fields with two years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.     Experience

• Experience in all areas of financial administration including financial management, accounting, budgeting and audit;

• Experience in human resources, procurement and logistics;

• Experience using an Enterprise Resource Planning system; and,

• Experience working in an international organisation an advantage.

    Skills

• Ability to act independently and exercise sound judgment;

• Ability to work under pressure; 

• High level of computer literacy, good knowledge of MS Office, in particular in Excel;

• Excellent oral and written communication skills;

• Ability to work with national and international institutions;

• Ability to prepare clear and concise report;

• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage; and,

• Knowledge of Oracle ERP highly desirable

    Languages

For this position, fluency in English is required (oral and written).

Estonian is highly desirable and considered an advantage (oral and written).

IOM's official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.     Required Competencies   IOM's competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization's vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization's goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
7. IOM follows the common UN salary scale, which for Tallinn, Estonia means that the indicative total net yearly remuneration for this position starts at EUR 32,142, excluding additional benefits and entitlements per eligibility criterias. Salaries from IOM are not subject to taxation in Estonia

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

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