Executive Assistant to the Management Board

2 weeks ago

Tallinn, Harjumaa, Estonia Infrafly Full time €40,000 - €80,000 per year

At Verston Group, our ambition is bold: to grow from an Estonian success story into a leading European infrastructure company shaping sustainable mobility and communities.

We are looking for an exceptional Executive Assistant to the Management Board — someone who brings clarity, confidence, and calm to a fast-paced environment, understands the vital impact of behind-the-scenes support, and adds a touch of healthy humour to every day.

You will be a trusted partner to three inspiring leaders — Veiko Veskimäe, Jüri Tamm, and Indrek Kaldoja. Together, they form an ambitious, professional, and people-focused team driving Verston's tenfold growth and international expansion.

The Board members will count on you to: 

  • Coordinate meetings of the Management Board, Group Management, and other governing bodies — prepare agendas, formalize minutes, and ensure follow-up on action points.
  • Streamline Management Board workflows, documentation, and communication both internally and externally.
  • Monitor the progress of strategic initiatives and remind stakeholders of upcoming deadlines.
  • Draft and format documents for internal and external use, liaising with stakeholders as needed.
  • Manage individual Board Members' emails and calendars, and support travel planning and logistics (we use TravelPerk as platform for business travels).  
  • Compile reports, presentations, and briefing materials (in-house Digital Designer and paid AI tools will help you)
  • Ensure the secure handling of sensitive and confidential information.
  • Organize and support meetings and events outside Tallinn or abroad, including logistics, accommodation, and transportation in close co-operation with the Office Manager. 
  • Manage access rights and permissions in SharePoint in line with the Management Board's workflow.
  • Represent Management Board members in internal or external meetings when authorized.

What makes you exceptional:

You're more than an organizer — you're a connector, communicator, and problem-solver. You thrive on helping great leaders work at their best. You see details without losing the big picture, and you know how to balance discretion with confidence. Consistently positive and solution-oriented, even when things are unclear or changing. 

You bring:

  • Proven understanding of group-level leadership challenges and the ability to anticipate needs proactively.
  • Ability to assert yourself confidently with senior executives.
  • A degree in business administration, legal, or related field.
  • 3+ years of experience supporting senior executives or boards at international HQ environment.
  • Advanced Estonian and English, both verbal and written. 
  • High digital fluency and comfort with modern collaboration tools.

Why Verston:

  • Our Board members and people at Verston are genuinely great people to work with.
  • Tons of opportunities for professional development, to grow together with Verston.
  • Flexible working hours and the possibility to work partly remotely.
  • Competitive compensation package including additional paid time off, health benefits and team events.
  • Excellent modern working conditions and tools, with an inspiring office vibe at Ülemiste City, plus covered parking costs.

If this role feels like the perfect match for you, we'd be delighted to meet you.

Please submit your application by 9th of November and join us in shaping Verston's growth story.

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