Event Manager

Wallester is a cutting-edge financial technology company that specializes in providing innovative solutions for businesses seeking to modernize their payment systems. By offering white-label card issuance platforms, seamless integration with existing infrastructure, and comprehensive support for both digital and physical cards, Wallester empowers companies to enhance their financial services and customer experience. Recognized as a leader in the FinTech space, Wallester has earned a reputation for its state-of-the-art technology, security, and scalability. Whether you are a startup or an established enterprise, Wallester delivers flexible, reliable solutions tailored to meet the evolving needs of the digital economy.

1) Internal Events & Culture

• Plan, coordinate, and deliver internal events such as Summer Days, Winter Gala Awards, and Mission Day.
  
• Support department-level team-building activities as needed.
  
• Maintain the internal event calendar and ensure timely delivery of all events.
  
• Plan and execute seasonal and recognition moments (e.g., Valentine's Day, Independence Day, Women's Day, Halloween, Employee Recognition Days).
  
• Manage company office content: birthday and anniversary lists, holiday communications, and new employee welcomes.
  
• Arrange photoshoots for newcomers and ensure timely delivery of edited photos.
  
• Coordinate and communicate internal celebrations and key dates, arranging appropriate celebratory items.
  
• Oversee visitor hospitality, including meet & greet, meeting room bookings, and refreshments (snacks, sweets, promo packs).
  
  

2) External Events & Conferences

• Plan, organise, and manage company participation in external events and international conferences, with or without an exhibition stand.
  
• Research relevant conferences, secure sponsorships and passes, and liaise with organisers.
  
• Coordinate stand builders, manage design approvals, and oversee on-site set-up.
  
• Handle logistics for promotional shipments and materials.
  
• Be on-site for stand events to oversee execution and resolve issues in real time.
  
• Source and manage promotional merchandise for conferences and employees, including sampling, production, QA, and delivery.
  
• Generate creative concepts for stands, printed materials, and company profile banners in collaboration with the design team.
  
• Work with Marketing to deliver photo and video content from conferences for social media and post-event communications.
  
  

3) Travel & Executive Support

• Arrange travel for board members and staff (flights, hotels, visas, insurance, ground transport).
  
• Prepare detailed itineraries, calendars, and travel packs; ensure smooth coordination during trips.
  
• Manage business trip allowances and orders in line with internal policy.
  
• Organise full travel and on-site support for board members at international events.
  
  

4) Vendors, Procurement & Budget

• Source, brief, and manage contractors and suppliers (venues, A/V, catering, photographers, videographers, stand builders, logistics/shipping, merchandise vendors).
  
• Negotiate rates, oversee contracts and timelines, and ensure SLA and quality compliance.
  
• Manage purchase requests and invoices for all event-related orders.
• Track budgets, reconcile costs, and report actuals versus forecasts.

• 3+ years of experience in event management, field marketing, or operations coordinating corporate and international events.
• Proven on-site management experience for conferences, including stand build oversight and live troubleshooting.
• Strong vendor sourcing and negotiation skills.
• Experience arranging executive travel and complex itineraries.
• Excellent project management, prioritisation, and attention to detail.
• Strong communicator in English; Estonian, French, or Russian is an advantage.
• Flexible to work occasional evenings/weekends in line with event schedules and international travel.

• Competitive salary and annual compensation review
• The chance to work as part of a highly motivated and talented team
• Development and career opportunities
• Supportive and caring Leadership
• A modern office in the center of Tallinn
• Fresh fruit, sweets, drinks and treats
• Sports compensation
• Great Team events
• Free parking