Strategic Support Professional

4 days ago

Tallinn, Estonia beBeeAdministrative Full time

We are looking for a proactive and organized professional to support our key stakeholders and team by handling administrative tasks, collecting information, approving travel requests, helping with event coordination, and assisting with daily responsibilities.

This is not a traditional assistant role. It requires discretion, curiosity, and a proactive mindset. You need to be quick to adapt, able to see the bigger picture, and take care of details that help things run smoothly.

Main tasks and responsibilities:

  • Supporting key stakeholders with processing expense reports and handling other administrative tasks.
  • Collaborating and working closely with the Executive Assistants team with travel bookings, managing and coordinating logistics for internal events and assisting with team projects.
  • Scheduling meetings, booking rooms, and quickly securing alternate spaces when plans change.
  • Helping manage and track ongoing tasks and action items.
  • Assisting with general work-related questions and communication.
  • Handling ad hoc tasks, from collecting specific information to assisting with urgent, time-sensitive needs.

About you:

  • You have 1+ years of experience in a similar administrative or support role and experience with Google Workspace (Docs, Calendar, Meet, Slides, etc.) and Zoom.
  • You have experience helping to organize meetings, events, or activities.
  • You have time management and problem-solving skills, with multi-tasking abilities.
  • You are organized and understand how to prioritize and respond accordingly to handle and process multiple, sometimes competing, requests.
  • You have a high level of diplomacy and confidentiality, with the ability to tackle very loosely defined problems and deliver an organized output.
  • You can clearly present your ideas in both written and spoken communication in English.

Benefits:

  • Accelerate your professional growth with unique career opportunities.
  • Enjoy a rewarding salary and stock options, knowing that as we succeed, so do you.
  • Take care of your physical and mental health with our wellness perks.
  • Celebrate 5 years with us and get a 1-month paid sabbatical to recharge.
  • Connect with colleagues at annual company events and smaller team gatherings.
  • Balance flexibility and in-person collaboration with our hybrid model.

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