Administrative Assistant

2 weeks ago

Tallinn, Harjumaa, Estonia NP House OÜ Full time €35,000 - €45,000 per year

I am looking for a
personal assistant who provides administrative and organizational support to an individual, typically an executive or public figure, by managing daily tasks, schedules, communications, travel, and other responsibilities. Key duties include handling calendars and correspondence, arranging travel and events, preparing documents and reports, and acting as a gatekeeper to filter requests. The role requires strong communication, organizational, and time management skills, as well as the ability to maintain discretion and adapt to changing needs. 

About me:
My name is
Nikita Pavlov
. I am an entrepreneur with experience in business management, construction, and creative projects. I currently run a company focused on landscaping and home improvement, and I am also exploring new business opportunities.

I enjoy an active lifestyle — sports, travel, and social projects are an important part of my life. I value reliability, structure, and clear communication, both in business and in my personal life.

I am looking for a
personal assistant
who can help me stay organized, manage daily tasks, and support me in both professional and personal matters.

Key Responsibilities:

Administrative Support

  • Manage calendars, schedule meetings, and coordinate appointments.
  • Handle correspondence, including emails and phone calls, on behalf of the management.
  • Organize and maintain files, documents, and records.

Project Coordination

  • Assist in tracking project timelines and deliverables.
  • Liaise with contractors, suppliers, and clients to ensure effective communication.
  • Monitor project-related expenses and assist with budget management.

Office Management

  • Order office supplies and manage office inventory.
  • Oversee travel arrangements and accommodation bookings for staff.
  • Ensure the office environment is organized and conducive to productivity.

Personal Support

  • Assist with personal errands and tasks as required by the management.
  • Handle confidential and sensitive information with discretion.

Communication & Reporting

  • Prepare reports, presentations, and meeting minutes.
  • Act as the first point of contact for external stakeholders.

Qualifications:

  • Previous experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication skills in Estonian and English (Russian is a plus).
  • Proficiency in MS Office Suite and familiarity with project management tools.
  • Discretion and trustworthiness in handling sensitive information.

Benefits:

  • Opportunities for professional growth and development.
  • A collaborative and supportive work environment.
  • If you're a proactive individual with a passion for organization and efficiency, we'd love to hear from you. Join us and be a key part of our exciting journey

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