junior administrative specialist

1 day ago

Tallinn, Harjumaa, Estonia ManpowerGroup Full time €30,000 - €50,000 per year

Have you always dreamed of cooperating with an EU Agency?

We offer you the opportunity to work for eu-LISA, the European Agency for the Operational Management of large-scale IT Systems in the Area of Freedom, Security and Justice.

Build an excellent foundation for your future career by executing the daily activities as

JUNIOR administrative SPECIALIST

(Legal sector)

TASKS:

  • Draft reports, letters, presentations, and meeting minutes in English and French;
  • Coordinate document flows and communications related to staff matters;
  • Organize appointments and meetings and support planning and execution processes;
  • Review staff contracts and renewals in line with EU Staff Regulations;
  • Advise on HR templates, employment matters, and administrative procedures;
  • Support legal processes including complaints, inquiries, and litigation;
  • Manage documents using ARES (including e-signature workflows) ;
  • Register and assess legal questions from internal stakeholders;
  • Provide legal expertise on EU legislation and internal policy compliance;
  • Draft legal opinions, briefs, and correspondence;
  • Support development and implementation of internal policies;
  • Ensure proper document management and flow coordination;
  • Monitor EU case law and legislative developments relevant to eu-LISA;
  • Conduct legal research on large-scale IT systems and public access to documents;
  • Summarize and translate relevant case law from French to English.

REQUIREMENTS:

  • Post-secondary education attested by a diploma or a level of secondary education attested by a diploma;
  • Minimum 3 years of relevant professional experience, preferably in law/juridical field;
  • Fluency in English and good command of French;
  • Experience in the field of administrative work, ability to work under pressure and respond to changes;
  • Good organizational skills and decision making skills;
  • Supportive and helpful personality, with co-operative and service-oriented attitude;
  • Good communication and interpersonal skills;
  • Ability to cooperate smoothly in the multicultural environment.

If you would like to be part of our eu-LISA team, please send your CV in
English in Europass format
through the link below, by 9th of November.

Time: full-time position, partial home-office allowed. Location: EU House, Vesilennuki 5, Tallinn. For more information call , apply

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