Property Operations Coordinator

1 week ago

Tallinn, Harjumaa, Estonia Yolo Group Full time €40,000 - €60,000 per year

As a Property Operations Coordinator, you'll support our Property department by working together with Workplace departments outside Estonia regarding office-related requirements. Also, by managing key operational tasks such as budget tracking, owning and maintaining accurate property data, coordinating maintenance schedules, and assisting with space planning to ensure the efficient management of our real estate portfolio.

Your day-to-day

  • Support the organization and upkeep of the maintenance scheduling calendar for each premises, ensuring maintenance and repairs are carried out on time and properly recorded;
  • Own and maintain the Group's property register, ensuring all information is accurate, up to date, and can be considered as a trusted source of truth by major stakeholders and the Yolo Group;
  • Manage procurement processes including placing orders, requesting quotations, and liaising with vendors in the offices located outside Estonia. Making sure the offices are insured and handle insurance cases;
  • Willing and prepared to travel internationally as needed to support business objectives abroad;
  • Assist in the compilation of property-related budgets and monitor actual expenditure against forecasted figures, providing regular updates to the team;
  • Ensure all location drawings, floor plans, and property data sheets are up to date, and assist in expanding and improving the Group's property data sheet;
  • Assisting in team quarterly planning exercises;
  • Holding regular meetings with workplace coordinators and stakeholders to ensure that upgrades and changes are managed and processed in regular time frames;
  • Being point of contact for the landlord for the properties responsible;
  • Help in the planning, coordination, and implementation of office moves and space alterations, ensuring minimal disruption to operations;
  • Assisting in the preparation of property annual budgets for approval;
  • Assist the Head of Property in coordinating with other key functions around the business including physical security and workplace teams;
  • Assist the Property department with day-to-day operational tasks, ensuring seamless coordination between different property management activities.

Your background and mindset

  • Previous experience in a property, real estate, or facilities management environment is preferred;
  • Strong organizational skills with the ability to manage multiple tasks and priorities;
  • Excellent attention to detail and problem-solving skills;
  • Proficiency in Microsoft Office Suite, particularly Excel and Word;
  • Good communication skills, both written and verbal, with the ability to work collaboratively across teams;
  • Knowledge of health and safety regulations and documentation management is an advantage;
  • Ability to work and manage the projects independently.

The role is a cover for maternity leave.

Please note, we don't offer a relocation support for this position

  • Commercial Real Estate Advisor

    1 week ago

    Tallinn, Harjumaa, Estonia RE Kinnisvara AS Full time €40,000 - €60,000 per year

    Company DescriptionRE Kinnisvara AS is one of the oldest real estate companies in Estonia, with over 25 years of experience. We have managed more than 15,000 private and over 10,000 commercial transactions since 1995. Our focus is on providing high-quality real estate services, from large-scale development projects to brokerage and appraisal services for...

  • Office Coordinator

    1 week ago

    Tallinn, Harjumaa, Estonia Restream Full time €40,000 - €60,000 per year

    Restream is looking for a driven and ambitiousOffice Coordinatorto join our team based in Tallinn, Estonia.Back in 2015,Restreamwas founded in Ukraine. We had a burning passion for helping creators to be seen and heard. As the #1 multistreaming solution, Restream inspires over 10 million people worldwide to share their stories through live video and follow...

  • Payments Coordinator

    1 week ago

    Tallinn, Harjumaa, Estonia Coolbet Full time €104,000 - €130,878 per year

    The Job in a NutshellAs a Payments Coordinator, you'll manage all PSP-related matters in close collaboration with internal teams, external partners, and our Estonia-based Payments team. Acting as the main liaison for our PSP portfolio, you'll drive initiatives, resolve escalations, and turn data and feedback into platform improvements that enhance...

  • Grants Expense Coordinator

    6 days ago

    Tallinn, Harjumaa, Estonia PSI CRO Full time €45,000 - €55,000 per year

    Company DescriptionPSI is a leading Contract Research Organization (CRO) with about 30 years of experience in the pharmaceutical industry. Originated in Switzerland, PSI is a privately owned, full-service CRO with a global reach, supporting clinical trials across multiple countries and continents. Our reputation for being highly selective about the projects...

  • Hotel Reservations Coordinator, Estonia

    1 day ago

    Tallinn, Harjumaa, Estonia Kuoni Tumlare Full time €45,000 - €55,000 per year

    About Kuoni Tumlare At Kuoni Tumlare, we deliver truly inspiring and innovative solutions and experiences that create value both for our Partners and Society at large. Our wide portfolio of products and solutions is built on 100 years of destination management experience. Our solutions include series tours, technical visits, educational tours,...

  • Concierge Coordinator

    5 days ago

    Tallinn, Harjumaa, Estonia Bombay Full time €70,000 - €120,000 per year

    Bombay is a collection of land-based and online casino, entertainment and hospitality brands, crafted to deliver luxury in every detail - from our exquisite facilities to our personalised service and the unique stories we inspire. Located in the heart of Tallinn, Bombay redefines luxury VIP experiences with its exclusive Bombay casino club, The Burman...

  • Campaign & Content Coordinator

    1 week ago

    Tallinn, Harjumaa, Estonia Sisu Group Full time €40,000 - €60,000 per year

    Sisu Group is a fast growing iGaming startup with offices in Tallinn and Malaga, and over 150 team members. We are on a mission to revolutionize iGaming and sports betting by creating the next-generation platform and products. Our offerings are 100% cloud-based, capable of seamless scaling across different regions and brands. So far in 2024, we have...

  • Amazon Catalog Coordinator

    1 week ago

    Tallinn, Harjumaa, Estonia Selkirk Sport - We Are Pickleball Full time $104,000 - $130,878 per year

    AboutSelkirk SportPickleball is the fastest growing sport in the US and Selkirk Sport is the market leader in manufacturing all things Pickleball We are an agile company with a collaborative management style whose mission is to fuel Pickleball players' obsession by creating a premier product ecosystem through avariety of brands.This not only applies to...

  • IT Operations

    1 week ago

    Tallinn, Harjumaa, Estonia Nasdaq Full time €104,000 - €130,878 per year

    About us Nasdaq is a leading global provider of trading, clearing, exchange technology, listing, information and public company services. Through its diverse portfolio of solutions, Nasdaq enables customers to plan, optimize and execute their business vision with confidence, using proven technologies that provide transparency and insight for navigating...

  • Road Freight Operations Specialist

    1 week ago

    Tallinn, Harjumaa, Estonia JAS Worldwide Full time €40,000 - €55,000 per year

    About the job JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and...