Office Coordinator

4 days ago

Estonia ETSU Full time €25,000 - €40,000 per year
Job Summary
Join the Department of Internal Medicine at ETSU's Quillen College of Medicine as an Office Coordinator, a pivotal role that supports the smooth operation of our academic department. In this dynamic position, you will be instrumental in managing a variety of administrative tasks, including preparing and renewing academic appointments for our volunteer faculty, maintaining essential department records, and expertly coordinating the complex calendar of the department Chair. You will work closely with department leadership to facilitate a successful annual review process for our diverse faculty, ensuring that all necessary arrangements are in place. Your responsibilities will include scheduling meetings, coordinating travel for faculty, and managing logistics for lecture speakers and reservations. As the departmental timekeeper, you will play a key role in maintaining schedules and committee listings. In addition to your administrative duties, you will serve as the first point of contact for visitors to the department, handling phone inquiries and managing the departmental email inbox to ensure timely responses and appropriate routing of inquiries. This is an exciting opportunity for an organized and proactive individual to contribute to the success of our faculty and enhance the educational mission of our institution. The value of employment at ETSU goes far beyond salary. The official workday is 7.5 hours, which includes a one-hour lunch/meal break. Regular benefited ETSU employees enjoy a full range of benefits, services, and programs including: Paid time off & leave 17 paid holidays Educational Assistance Health and life insurance Retirement Access to University facilities and services and much more Check out the ETSU Human Resources Benefits page for additional information at: . ETSU is committed to ensuring that our students, faculty, and staff are valued and work in an environment of openness and acceptance. ETSU is an Equal Opportunity/Affirmative Action employer. Disclaimer: The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position's essential functions satisfactorily with or without reasonable accommodations.

Required Qualifications
Associate's degree OR High School Diploma or GED with three (3) years of administrative experience OR An equivalent combination of education and experience

Preferred Qualifications
Four (4) years experience in a medical education environment.

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